Software for fit-out contractors

In detail

Fit-out, in detail.

Fit-out is a trade of decisions — the client's decisions. Which floor finish, which partition spec, CAT A handover or straight into CAT B: every project is a menu, and the contractor who can price the menu fastest usually wins it. Nexley builds those option quotes, keeps the snagging list moving towards practical completion, and watches the payment terms and retention that make main-contractor work profitable on paper and painful in the bank.

• Option-based quotes clients can choose from
• Snagging chased to sign-off
• Retention and payment terms tracked per contract

Quote the menu, not just the meal

An office fit-out enquiry rarely arrives as a fixed scope. It arrives as a conversation: here is the floor plate, here is the budget mood, show us what you would do. The firms that convert these are the ones who come back with structured choices — a CAT A baseline, a CAT B scheme at two finish levels, the glazed-partition upgrade priced as a line the client can say yes or no to. Nexley assembles exactly that through automated quoting: each option its own build-up from your rates, presented so a non-construction client can compare them, and repriced in minutes when the inevitable "could we see it with the timber floor?" email lands. Because every option is costed, the conversation stays commercial — you always know which version carries the margin.

Snagging is where reputations are decided

Nobody photographs the ceiling grid that went in perfectly. They remember the door closer that took three visits. From first walk-through to final sign-off, Nexley runs the snagging list as a live document: each item located, photographed, assigned to its trade and chased on a clock, with the closed list forming part of the handover pack at practical completion. Clients see progress instead of silence through the client portal, and the certificate — the thing the final account is waiting on — stops being hostage to an untracked punch list.

Main-contractor money has its own weather

Working under a main contractor means valuations, payment notices, pay-less letters and retention — a cashflow climate all of its own. Nexley prepares applications for payment on the contract's dates, reconciles what was certified against what was applied for, and keeps the retention ledger: the half released at practical completion, the remainder at the end of the defects period, each with its request raised on the day it falls due. Fit-out firms write off startling sums simply by forgetting to ask. The cashflow and Xero connection keeps the picture whole, so you can see which contracts pay on time before deciding whose next tender deserves your sharpest price.