Construction back office software
Nexley runs the office side of a contracting business: enquiries answered when they arrive, jobs scheduled, RAMS and job packs filed where they can be found, invoices raised and chased, and customers kept informed — around the clock, not just when you are at a desk. It is the admin capacity of an office person, on tap, without the salary or the recruitment.
- Enquiries answered 24/7
- Paperwork filed, not lost
- Chasing done politely
The owner is the office — and that is the ceiling
In most smaller contracting firms there is no back office. There is the owner, after dinner, doing quotes, invoices, emails, scheduling and the school-run diary of three live sites — then getting up to run those sites. The business cannot take on more work because every extra job adds admin, and all the admin runs through one exhausted person. Growth stalls not for lack of demand but for lack of evenings.
Hiring an office manager fixes it — eventually, at a full salary, if you find someone good who understands construction paperwork. Most firms sit below the size where that hire pays for itself, which is precisely why they stay below it. That trap has a longer write-up in our guides.
What Nexley takes off your plate
- Enquiries answered properly, at any hour. The 7pm “are you free to look at a job?” message gets a professional reply, the details captured, and a survey slot offered — while your competitor's voicemail is still taking messages.
- Scheduling that survives contact with reality. Jobs booked, teams and dates lined up, and the ripple effects of a rained-off day or a late delivery re-planned instead of re-argued.
- Documents filed and findable. RAMS, job sheets, certificates, photos, delivery notes — attached to the right job, so the answer to “have we got the paperwork for that?” is yes, in seconds, even a year later.
- Money admin done on time. Invoices raised when work completes, payments chased courteously, and the books kept current through the Xero and QuickBooks connection rather than a shoebox of receipts.
- Customers kept informed without you typing. Start dates confirmed, progress updates sent, and the small courtesies handled — the things you always meant to do and never had time for. Customers can also follow their job through a client portal.
What stays yours
Nexley does not price risk, negotiate a final account, or decide which jobs are worth taking — judgement stays with you, and anything commercial goes out only with your say-so. What changes is where your hours go: on the tools, in front of customers, and occasionally at home by 6pm, instead of underneath a pile of admin. All of it is included in the single Nexley subscription, starting with a 7-day free trial.
See it run a week of adminOne office, four jobs
The back office is the connective tissue between everything else Nexley does.
Winning the work
Tenders measured, priced and assembled in-house — the estimating half of the office, covered on its own page.
AI tendering & estimating →Quoting the work
Same-day branded quotes with acceptance and follow-up built in, priced from your own list.
Automated quoting →Buying the materials
Material lists priced across up to 20 merchants before you commit — procurement is back-office work too.
Supplier sourcing →Hand the admin over for a week
Try free for 7 days, no credit card required.
“Genuinely impressed with Nexley. It's saved my albeit small team hours of tedious work. I didn't think we needed another tool, but now I can't imagine our daily routine without it. Brilliant bit of kit to be fair!”
