Construction cashflow and Xero automation

Construction cashflow is a different animal

Generic accounting dashboards were built for businesses that sell a thing and get paid for it. Construction money does not move like that. You buy materials weeks before you invoice for them. Payment terms stretch, applications go in, and a slice of every valuation sits in retention you will not see until months after practical completion — some of it not until the defects period ends. CIS deductions come off before the money lands. A firm can be profitable on paper and still miss wages on Friday.

The usual coping mechanism is the owner's head: a running mental ledger of who owes what, patched together from the bank app and a folder of invoices at month-end — weeks after the numbers could have changed a decision.

What the connection actually gives you

• One source of truth, always current. Invoices, bills, payments and retentions reconciled against jobs as they happen, not at month-end. Ask “how is the school job doing against its quote?” and get an answer grounded in the live books.
• Receipts captured where you stand. Photo on WhatsApp, coded to the job, into the books. The glovebox full of fading till rolls — and the weekend it takes to process them — goes away.
• Invoices raised and chased. Work completes, the invoice goes out from your accepted quote without retyping, and late payers get courteous, persistent reminders — the kind you never quite find time to send but money arrives faster when someone does.
• Retention and CIS, tracked not forgotten. Retentions are logged with their release dates and chased when due — quietly leaked money in most firms, because by release day everyone has moved on three projects.

Part of one connected office

Cashflow is where every other job Nexley does converges: quotes become invoices, material purchases from supplier sourcing land as coded costs, and the back office files the paperwork behind every transaction. The accounting connections sit alongside 1,000+ integrations across calendars, email, payments and storage, and it is all in the single monthly plan with a 7-day free trial — connect your own books and see your real position before you pay anything.